Category Archives: IT Services

What to consider when purchasing a computer

Purchasing the right computer for your business function needs is key for both productivity and reliability. Take into consideration these five tech specifications prior to buying a new computer:

Type

Employee function is a great way to determine what type of computer to purchase, since there are so many different options it is unlikely that an employee in the creative department would benefit from the same machine someone in the accounting department is using. Take into account what type of computer employees need, such as:

  • Laptop
  • Two-in-one
  • Desktop

Would they benefit more from a business grade computer or a consumer grade computer? Type of computer should be determined prior to moving on to the next specifications.

Operating System

Selecting the right OS is a big decision when a business is deciding on new computers for employees. It is common for people to say, “Stick with what you know.” However, choosing the best OS based on employee function is ideal.

  • Mac
  • Windows
  • Linux

An employee with more creative job functions may lean more towards Mac. An employee that works in accounting would be better off with Windows. Linux is less likely to be in a business environment.

Processor

With every new computer comes a new processor, they are updated yearly to increase speeds and provide more functionality for multitasking. The number of cores and threads determines the processor performance. The higher the number of cores and threads, the better the computer will perform. Employees who are rendering creative content would benefit from a higher processor with four cores or greater.

RAM

One of the most important parts of a computer, RAM usually ranges from 4GB to 32GB. RAM is essentially the computers working memory and helps navigate between tasks smoothly. Employees can usually get by with using 4GB but ideally, they would be performing every day functions better with 8GB to 16GB. 32GB is the best option for purpose-built machines.

Solid-State Drive or Hard Disk Drive

Both SSD and HDD do the same thing: boot the system, store data, and launching applications. However, the difference comes in terms of price, speed, and durability. SSD is a much faster, newer technology at a higher price point. One benefit about SSD is that does not contain any mechanical components, making it smaller and more durable. Due to being replaceable, an HDD may be a better option for employees working in a creative environment.

When collaborating with a managed services provider companies are able to pick out the most optimal computers for each employee. To learn more about how your business can benefit from managed services, please contact us today.

The lifecycle of your computer

When owning and operating a vehicle, it is important to keep up on maintenance to keep the car moving at its optimal level. However, overtime the vehicle begins to face problems that aren’t necessarily driver created. The same goes for computers, scheduled maintenance will ensure computers will live up to their life expectancy and eventually they will need to be replaced due to out datedness or an unforeseen circumstance.

Conduct a computer lifecycle assessment in your workplace to streamline business productivity, create cost awareness, and make for an easy transition from computer to computer. Here is our definition of the computer lifecycle:

Planning

The average life expectancy for a laptop or desktop computer is three to five years. It is important for businesses to develop a plan based on computer life expectancy, so stakeholders aren’t facing any unnecessary downtime or cost. To prepare for the computer lifecycle it is crucial to take into account the requirements for each machine your company uses. Plan out a replacement by asking these questions:

  • Depending on job need, what CPU does the machine need to be?
  • What operating system fits your company best?
  • What is your budget?
  • How many machines do you need to replace?

Once you have an idea of what type of machine your employees need, it makes for easier budgeting, as your team will know the exact computer specification that your business needs.

Procurement

What is your business plan to obtain the machines? This is where your local IT service provider comes in. Let your provider know that you’re in the beginning stages of planning out your computer lifecycle process and that eventually you will need to swap out machines without loss of information.

An important part of procurement is that your vendor will appropriately track serial and model numbers of all machines, thus your business can follow proper procedure in replacing computers without the hassle of tracking it.

Backup & Deployment

So your business has gotten all new computers, while there is an excitement to power up and start working, it is also important to cover all your bases before getting started. Ensuring your local IT provider takes the necessary steps prior to deployment is key to an easy transition:

  • Back up data on retiring machine.
  • Implement company security standard on new machine.
  • Migrate all necessary data and applications from old machine to new.

After your IT team completes these three necessary steps, the transition from old to new will result in little to no downtime, and allow employees to start working right away.

Use & Monitor

The majority of your workplace computers lifespan is in this stage. Bringing it back to the car reference, this is where your IT team will need to actively assess and monitor devices. This is crucial in keeping the lifespan of machines long, and keeping business productivity at a maximum. Here are some tips to stay in this stage of the lifecycle as long as possible:

  • Address any issues early on.
  • Patch management, software updates, etc.
  • Handle with care.
  • A managed services provider can actively monitor machines to ensure uptime.

Retirement & Transition

Once employees at your workplace start detecting problems with the machine that involve hardware, or the machine is showing signs of end of life, it is time for the process to repeat. Ideally your team has already adjusted the technology budget to repeat the cycle.

Computers are unfortunately not built to last, therefore it is necessary to plan out the lifecycle of your business computers. Your business will be able to prevent unplanned computer costs, increase business productivity, and allow for an easy transition when planning with the lifecycle of a computer.

To learn more about managed services, contact us today.

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Please visit our website at www.compuone.com to view all of our IT services we provide. CompuOne can be reached at 858-404-7000 or you can email us at info@compuone.com

 

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