Category Archives: Microsoft

Office 365: Security Best Practices

Microsoft Office 365 has become a common necessity for business and enterprises alike. As data loss and security breaches continue to grow, it is essential to use best practice to assure Office 365 security.

Multi-Factor Authentication

Multi-factor authentication (MFA) is a security system that has become increasingly essential in Office 365 security. MFA requires more than one method of authentication to verify employee identity and credentials.

Managed from the Office 365 admin center, enabling multi-factor authentication prior to deploying Office 365 to the end user is the most successful way of setting it up. Microsoft permits MFA in three separate ways depending on business preference:

  • Mobile app as a second authentication factor.
  • Text message as a second authentication factor.
  • Phone call as a second authentication factor.

Mobile Device Management

Companies may have a “bring your own device” policy, and some may have regulations against employees bring their own devices. Regardless, employees are capable of accessing Office 365 data with phones and tablets.

Education is key to make certain of mobile device management (MDM) security, i.e., employees not accessing files with sensitive information. Nevertheless, there are always circumstances that cannot be accounted for.

Fortunately, Office 365 has built in mobile device management that is available for both Office 365 for Business and Office 365 Enterprise.  If employees use company-owned devices, admins are able to manage and revoke access to important data when needed. Mobile device management for Office 365 is a proper way of enhancing business security.

Data Encryption

Another best practice for file protection in Office 365 is to safeguard with data encryption. To assure the security of information, admins must implement security protocols regarding data that is stored with Office 365. This is exceptionally important for companies who acquire and store sensitive information such as social security, banking information, and health records.

Office 365 offers multiple encryption capabilities to prevent from business content being read by unauthorized users. By default, encryption at the computer level on Windows OS is by Bitlocker. Files being shared on OneDrive for Business and Sharepoint online are encrypted by TLS connections.

Office 365 is a vital tool for business and enterprises alike, there is an enormous importance to secure information. As a Microsoft Gold Partner, CompuOne is well-versed in securing Office 365 subscriptions. To learn more about security best practice for Office 365, please contact us.

Microsoft 365 vs. Office 365: What You Need to Know

As a business it is important to know the difference between Microsoft 365 and Office 365, while most people use the terms interchangeably they actually are different. Both are extremely helpful to businesses of any size including enterprise level, and it is helpful to know the difference when determining what solution is best for your business.

What is Office 365?

Office 365 is known and loved for subscription based productivity applications. Depending on what Office 365 subscription your business decides to run with, various applications are available:

  • Outlook
  • Word, Excel, PowerPoint, OneNote
  • Exchange
  • OneDrive
  • SharePoint
  • Skype for Business
  • Microsoft Teams

These applications are used to increase overall business productivity. Office 365 is a cloud based suite of applications, they are accessible from virtually anywhere. There are three subscription plans for businesses: Office 365 Business, Office 365 Business Premium, Office 365 Business Essentials. All of which are available at an annual or monthly commitment.

What is Microsoft 365?

Microsoft 365 and Office 365 should not be confused with one another. Microsoft 365 is much more than productivity applications, it is considered an “a complete, intelligent solution” according to Microsoft.

Here is what makes Microsoft 365 different from Office 365:

  • Includes all Office 365 applications.
  • Includes a Windows 10 upgrade.
  • Increased security options.

A new feature for Microsoft 365 users was announced at Build 2018, it is known as Microsoft Graph. Microsoft Graph is the API for Microsoft 365, it essentially serves as a gateway to all of your organizations Microsoft applications.

There are three separate versions of Microsoft 365: business, enterprise, and education. While they all have similarities it is important to know the difference between the business and enterprise subscription options.

Microsoft 365 Business

Microsoft 365 Business is designed for both small to medium sized businesses. It is able to support up to 300 users with different pricing and application availability based on business needs.

Microsoft 365 Business allows for a single console to manage user and device settings, automatic office application deployment to Windows 10 devices and also includes Windows Autopilot.

Microsoft 365 Business uses Windows Defender to help protect your business from malware, viruses, and other forms of unauthorized access to business network. Security features also include controls to protect company data across multiple platforms, including employee’s personal devices.

Microsoft 365 Enterprise

This solution is designed for large organizations and includes Office 365 Enterprise, Windows 10 Enterprise and Enterprise Mobility and Security. It includes a variety of services including information protection, advanced compliance, and analytics.

There are different levels of Microsoft Enterprise, with various capabilities depending on what level is chosen.


CompuOne successfully deploys Microsoft 365 plans for both business and enterprise. Contact us today.