Category Archives: Tips

Your business needs VoIP

VoIP is nothing short of a miracle for businesses today, voice over internet protocol is technology that solves a multitude of problems business owners face every day. So what is VoIP? It is technology that allows voice communication and multimedia sessions over the internet.

VoIP can be used on a wide array of devices, including computers, telephones, mobile phones, tablets, etc. To use it you must have internet access or even mobile data. VoIP will give employees access to their own dedicated line, allowing them to both receive and make calls.  Examples of some VoIP solutions are Skype for Business, Cisco, and Google Talk. There are many reasons VoIP is a great tool for businesses:

Remote Work

The freedom of telecommuting (also known as remote working) is becoming increasingly popular, VoIP solutions allow remote employees the ability to connect with others as if they were in office. Remote employees have the ability to work from any place at any time. When a team works from home, or in separate environments VoIP is essential to making the separation easier.

VoIP allows employees to have a phone number with a dedicated line, freeing them of the hassle of having to change phone numbers for specific areas and from giving out their personal line. IP phones allow number mobility as long as there is an internet connection, even when an employee is traveling around the world.

Accessibility

One of the biggest perks of using VoIP in a business setting is the accessibility. Voice over internet protocol allows employees to connect to their business network from virtually anywhere.  Regardless of where your employees are they are able to log into their devices as and connect with others from around the world, as long as they have access to internet or data.

Collaboration is also important for accessibility; VoIP can run on an application level. Collaboration with applications like email, web browsers, messengers, social networking, and file sharing applications provide easily accessible solutions for employees.

Cost Effective

Conventional telephone systems for a business can get expensive and confusing as a business continues to grow. As businesses consistently add new lines and expand their communication features, it drives costs up and will end up costing a lot more than anticipated.

VoIP is a cost effective solution if a business doesn’t want to break the bank due to long distance calling, landlines, and additional infrastructure. Since VoIP is internet based, these factors no longer exist.

Flexibility

Businesses should opt in for communications that will grow with them, which is why VoIP scalability is so important for business growth. VoIP is considered easily scalable to fit business needs, due to the lack of hardware that is needed in a VoIP system. Any addition to a company team will be able to join the VoIP licensing with a click of a button. The same goes for when a business is contracting, any numbers that are no longer in use can be temporarily disabled.

VoIP should be on any business radar – small, medium, and especially enterprise. There are many different options of a VoIP system so it is important to take note of what your business needs are and contact your local managed services partner to research different options. To learn more about VoIP, contact CompuOne IT Services San Diego.

Spring Clean Your I.T.

Spring has fully matured, with summer fast approaching it is time to take a good hard look at your organizations’ current information technology state. While it seems like it could be a daunting and never ending task, it is beneficial for organizations to devote time to reorganize and freshen up space both in office and in technology.

Here are a few tips on how to organize your technology before summer hits:

Out with your old tech

As your cluttered and hazardous closet full of old technology continues to grow, it may be time to consider disposing of your organizations old technology. It’s important to dispose of technology the right way, consider reading our blog on how to recycle old tech.  

Build an inventory list of all your organizations software assets, then take a hard look at your software list and use it to discover unused assets.  Unused software may take up a lot of storage space and slow down operations. It would be a good idea to uninstall old software to make room for applications your organization does use and to speed up business operations.

Clean up business data

Organizations rely on data every day in some way, shape, or form. Whether it is customer contact information or details regarding invoicing, companies use data for EVERYTHING. A data cleanse is crucial for businesses, it makes for correctness and consistency.

IT departments will appreciate a data cleanse, tidying up data can be helpful in many ways. Clean data allows for more strategic decision making, better timing, and improved relationships.

Set up a system for organization

When your company decides to clean up its technology, they should take the time to set up a system to ensure technology is organized going forward. Every new addition to your technology infrastructure should be properly placed in your framework and categorized.

Rather than dig through your technology framework trying to find certain information, having your technology organized can ensure ease of use for employees, better decision making, and happy clients.


To learn more, contact us.

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