Microsoft Office 365 has become a common necessity for business and enterprises alike. As data loss and security breaches continue to grow, it is essential to use best practice to assure Office 365 security.
Multi-factor authentication (MFA) is a security system that has become increasingly essential in Office 365 security. MFA requires more than one method of authentication to verify employee identity and credentials.
Managed from the Office 365 admin center, enabling multi-factor authentication prior to deploying Office 365 to the end user is the most successful way of setting it up. Microsoft permits MFA in three separate ways depending on business preference:
- Mobile app as a second authentication factor.
- Text message as a second authentication factor.
- Phone call as a second authentication factor.
Mobile Device Management
Companies may have a “bring your own device” policy, and some may have regulations against employees bring their own devices. Regardless, employees are capable of accessing Office 365 data with phones and tablets.
Education is key to make certain of mobile device management (MDM) security, i.e., employees not accessing files with sensitive information. Nevertheless, there are always circumstances that cannot be accounted for.
Fortunately, Office 365 has built in mobile device management that is available for both Office 365 for Business and Office 365 Enterprise. If employees use company-owned devices, admins are able to manage and revoke access to important data when needed. Mobile device management for Office 365 is a proper way of enhancing business security.
Another best practice for file protection in Office 365 is to safeguard with data encryption. To assure the security of information, admins must implement security protocols regarding data that is stored with Office 365. This is exceptionally important for companies who acquire and store sensitive information such as social security, banking information, and health records.
Office 365 offers multiple encryption capabilities to prevent from business content being read by unauthorized users. By default, encryption at the computer level on Windows OS is by Bitlocker. Files being shared on OneDrive for Business and Sharepoint online are encrypted by TLS connections.
Office 365 is a vital tool for business and enterprises alike, there is an enormous importance to secure information. As a Microsoft Gold Partner, CompuOne is well-versed in securing Office 365 subscriptions. To learn more about security best practice for Office 365, please contact us.